Job Description

We’re working with a well-established Soho-based post-production facility that provides offline edit suites to high-end TV and film productions. They’re looking for a highly organised Scheduling and Client Facilities Coordinator to sit at the heart of their operations team.

This is a detail-driven, client-facing role responsible for managing bookings, maintaining accurate billing data, and ensuring the smooth day-to-day running of two busy Soho sites.

Key responsibilities
• Coordinate cutting room bookings with production teams and clients
• Accurately schedule and maintain booking data for billing and invoicing
• Manage last-minute changes while maintaining commercial accuracy
• Act as a key on-site contact for clients, ensuring high service standards
• Support facilities coordination and internal communication with technical teams
• Oversee runner task allocation and daily operational flow
• Manage access passes and support studio-level security compliance

What we’re looking for
• Exceptional administrative and organisational skills
• Meticulous attention to detail, particularly around booking and billing accuracy
• Confidence managing multiple productions in a fast-paced environment
• Strong communication skills and client-facing experience
• Comfortable using booking systems and Excel
• Post-production or facilities experience advantageous